Legal & Company Secretary

Legal & Company Secretary

Scope CS (General)

Advisory

Advice and support in terms of drafting, filing, and liaison to ensure compliance with company laws, other applicable laws and other related matters in consultation with the business and operations of the company.

Business compliance

• Work closely with business managers, provide support and advice on drafting various internal and statutory documents like appointment letter of director, agreement for the appointment of KMP, notice and minutes of meetings, etc. This requires complying with requirements of law such as notice period, conduct of statutory meeting, intimation to the Auditors for their appointment, filing of various returns and forms, etc.
• Ensure company law compliance in relation to the business of the company like approval to acquisition and/or disposal of assets, new business, new project, delegation of authority, etc.

Regular compliance

• Maintaining statutory registers, books, and records like minutes of meetings of board, shareholders and committees
• Appointment of director, change in designation, scope relating to preparations of secretarial documents and filing forms with MCA
• Issue of shares and related scope like transfer, transmission of shares

Annual compliance

• Drafting of Directors Report (Annual Report) and other related documents
• Secretarial Audit Report
• Annual Filing – Financial Statements (XBRL), Annual Report, Directors KYC, etc

Legal

• Trade license
• Shop Act Registration
• Other applicable licenses
• Trademark /Copyright Registration and advisory
• Initial documentation set up (Non Disclosure Agreement, Employment Contracts, General Contract –Template, etc

Accounting

• Documenting financial transactions
• Recommending financial actions by analysing accounting options
• Cooperating with auditors in preparing audit reports
• Providing guidance on revenue enhancement, cost reduction and profit maximization
• Preparing and analysing financial statements like cash flow statement, balance sheet and profit and loss statement
• Submitting annual tax returns

Taxation

Services relating to

• Income tax and TDS
• Goods and Services Tax (GST)
• Related filings (Returns)

Audit

• Statutory audit
• Related services

Scope (Special)

• Incorporation of new company in India or any other jurisdiction within APAC region, USA,UK, Canada, etc.
• Amalgamation, merger, shareholders agreement, etc.
• Amendment of Memorandum of Association, Articles of Association, etc.
• Increase in authorised share capital, sub division, issue of new shares, etc.
• Change of Registered office.
• Any required approval from MCA/Regional Director/Registrar of Companies.
• Liquidation / winding up of company.
• Restructure.
• Acquisition.

Commercial

• Once we agree on the scope mentioned in this proposal, a quote for the professional fee will be shared based on our evaluation of manpower and other resources estimated to be required for the said scope.
• Our fee is normally divided into a fixed retainer fee and a special fee.
• The fixed retainer fee includes scope (general) and out-of-pocket expenses including visiting your office for meetings, audits, etc.
• The fixed retainer fee doesn’t include scope (special) which is listed separately, the scope and commercial (special fee) for the same will be decided with mutual discussion.